WE ARE PAPERLESS!

We are a Twenty-First Century Law Firm.  We have neither a copy machine nor a fax machine. Our post-modern information system has been installed to save on costs for storage space, paper and labor. It also enables us to provide quicker and more efficient responses to client, opposing parties, vendors and employees.

All activities, including phone calls, emails, documents, and expenses on every case are logged in a database. Our calendaring system is completely automated--no one keeps a paper calendar. Every document that enters or leaves our office is scanned to a PDF file and stored on a central server. Each client case has a folder on the server containing all documents pertaining to that case. Our personnel are able to access documents and the activity log on their computer screens at their seats on an immediate basis instead of hunting down a file and pawing through it to find information.  

We prefer communication by Email and fax rather than by telephone. We generally respond the same day to Email. The Email addresses for everyone are listed on the CONTACTS page. For those clients who do not have access to a scanner, we urge them to purchase a fax machine, available at office supply stores for less than $75. The usual way many clients transmit documents to us, that is, bringing documents in person to our office, or going to a stationary store and paying a dollar or more a page to use their fax machine, is slower and more costly.

We send and receive faxes via the Interent using Efax which deposits received faxes directly into the recipient's computer. Received faxes are automatically converted to PDF files and stored in the client's or vendor's folder on the server. We will usually consent to service by fax as to opposing parties unless we find the conduct of the opposing party unacceptable, such as steadfastly denying a claim or taking a rigid position and refusing to compromise.

We will be happy at any time to email documents to clients at no charge. If the quantity exceeds what our Email system will handle, we will copy the files to a CD ROM and mail it to the client. The client can then print documents from the CD using Adobe Acrobat Reader which is available from the Adobe website at no charge. If the client desires to have us print the paper documents, we charge $24 per hour plus ten cents a page plus postage.

All commercial copy services are REQUIRED to send us documents on a disk only. Please do not send paper copies. They will be returned.

Any production of documents or attachments to correspondence to opposing parties and health care facilities that exceeds 50 pages will be on a CD ROM as PDF Files. Again, one can print documents from the CD using Adobe Acrobat Reader which is available from the Adobe website at no charge.   Each document will be separately labeled on the disk by description, author and date. If opposing parties desire paper copies, we charge $24 per hour plus ten cents a page plus postage. 

We ask that opposing parties please serve us on a CD ROM any production of documents or attached to correspondence that exceeds 50 pages. Our position is that the Judicial Council should make this mandatory.

We run onsite and offsite backups on a daily basis of all client files and our entire database system. If we retain paper documents, we do so for five years.  We keep an electronic copy of all documents indefinitely. Starting November 01, 2008, we will return all paper documents to the client at the conclusion of a case. We welcome clients whose cases were closed before that date to come to office to pick up their papers. If the file is in storage, we will need three business days' notice to obtain it.